These Terms of Service (the “Terms”) govern your access to and use of the EHS compliance services and the J-Safe Compliance Calendar portal (together, the “Service”) provided by J-Safe Compliance LLC (“J-Safe,” “we,” “us,” or “our”). By purchasing, accessing, or using the Service, the business that engages us (the “Client”) and each individual authorized to use the portal (an “Authorized User”) agree to these Terms. If you are agreeing on behalf of a business, you represent that you are authorized to bind that business.
1. Definitions
• Service — the consulting, setup, and hosted compliance-tracking portal provided by J-Safe, including the compliance calendar, notifications, and related materials.
• Client Content — the data and records a Client or its Authorized Users load into or generate within the Service, including employee, training, inspection, hazard, chemical, and fleet records.
• Authorized User — an individual a Client permits to access its portal, including administrators the Client designates.
2. The Service
J-Safe provides (a) professional consulting to review a Client’s operation and configure an applicable compliance calendar, and (b) a hosted portal through which the Client and its Authorized Users can track training, tasks, inspections, hazards, and related records. Each Client’s portal operates on its own separate database instance. We may improve, modify, or update features of the Service over time.
3. Nature of the Service — Important
The Service is an organizational and record-keeping tool. It is not legal advice, and it does not itself create, guarantee, or ensure regulatory compliance.
The compliance calendar is configured using professional judgment based on the information the Client provides. It is intended to help a Client organize and track its obligations — not to replace the Client’s own responsibility for compliance. The Client remains solely responsible for meeting all applicable federal, state, and local requirements, including those administered by OSHA, the EPA, the DOT, and any state or local authority, and for the accuracy and completeness of the information it provides. J-Safe does not warrant that use of the Service will result in compliance with any law, regulation, or standard, or that any inspection, audit, citation, penalty, injury, or other outcome will be avoided. Consulting deliverables reflect J-Safe’s professional judgment based on information available at the time and are advisory in nature.
4. Accounts and Authorized Users
The Client is responsible for its account, for designating and managing its Authorized Users (including which users have administrator access to restricted pages such as fleet and DOT records), for keeping login credentials confidential, and for all activity that occurs under its account. The Client must promptly notify us of any unauthorized use.
5. Fees, Payment, and Subscription
• Fees. The Compliance Portal Set-Up Service is provided for a one-time setup fee and a recurring subscription fee, as quoted to the Client. Fees are stated exclusive of any applicable taxes. Additional consulting services are calculated on a case-by-case basis and a quote is provided for the client prior to agreement.
• Payment. Payments are processed through our third-party payment processor (Stripe). Setup work begins after the setup fee is received. The subscription fee recurs automatically each billing period until cancelled.
• Non-payment. If a subscription payment fails or a Client’s account becomes past due, we may suspend access to the portal after reasonable notice until the balance is resolved.
• Changes to fees. We may adjust subscription fees for a renewal period by giving the Client reasonable advance notice.
6. Term, Renewal, and Cancellation
The subscription continues on a month-to-month basis (unless otherwise agreed in writing) and renews automatically each period. Either party may cancel with notice as described in the Client’s order or by contacting us; cancellation takes effect at the end of the then-current billing period. Setup fees and fees for periods already begun are non-refundable except where required by law.
7. Client Content and Ownership
As between the parties, the Client owns its Client Content. The Client grants J-Safe a limited license to host, process, and display Client Content solely to provide and support the Service. The Client is responsible for the accuracy of its Client Content, for having the right to provide it (including any employee information), and for its lawful use of the Service. The Client must not upload content that is unlawful or that infringes the rights of others.
8. Intellectual Property
J-Safe owns all rights in the Service, including the platform configuration, templates, compliance catalogs, calendar logic, documentation, and the J-Safe name and marks. Nothing in these Terms transfers ownership of the Service to the Client. The Client may not copy, resell, sublicense, reverse-engineer, or create derivative products from the Service or its underlying structure.
9. Acceptable Use
The Client and its Authorized Users agree not to misuse the Service, including by attempting to access another Client’s data, disrupting or probing the Service’s security, using it to violate any law, or using it beyond the scope of the Client’s subscription.
10. Confidentiality
Each party agrees to protect the other’s non-public business information disclosed in connection with the Service and to use it only as needed to perform under these Terms. This does not apply to information that is public, independently developed, or lawfully obtained from another source.
11. Disclaimer of Warranties
The Service is provided “as is” and “as available.” To the fullest extent permitted by law, J-Safe disclaims all warranties, express or implied, including any implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will be uninterrupted, error-free, that it will meet every requirement, or that it will result in compliance with any law or standard.
12. Limitation of Liability
To the fullest extent permitted by law, J-Safe will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for any lost profits, lost data, business interruption, regulatory fines or penalties, or personal injury, arising out of or relating to the Service, even if advised of the possibility. J-Safe’s total aggregate liability arising out of or relating to the Service will not exceed the amount the Client paid to J-Safe in the twelve (12) months preceding the event giving rise to the claim.
13. Indemnification
The Client agrees to defend, indemnify, and hold harmless J-Safe from claims, damages, and expenses (including reasonable attorneys’ fees) arising from the Client’s Client Content, the Client’s use of the Service, the Client’s violation of these Terms, or the Client’s violation of any law or the rights of a third party (including its own employees).
14. Termination
Either party may terminate for material breach that remains uncured after reasonable notice. We may suspend or terminate access for non-payment or for conduct that violates these Terms or poses a security risk. On termination, the Client’s right to use the Service ends; we will make the Client’s Content available for export for a commercially reasonable period, after which it may be deleted as described in our Privacy Policy.
15. Governing Law
These Terms are governed by the laws of the State of Tennessee, without regard to its conflict-of-laws rules. The parties agree that the state and federal courts located in Davidson County, Tennessee will have exclusive jurisdiction, except that either party may seek injunctive relief where appropriate.
16. Changes to These Terms
We may update these Terms from time to time. When we make material changes, we will revise the “Last updated” date above and, where appropriate, notify Clients. Continued use of the Service after an update constitutes acceptance of the revised Terms.
